Business Partner/Exhibitor Registration Information |
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The American Symphony Orchestra League's 61st National Conference will bring together the decision makers at America’s orchestras. This unique experience is your best opportunity to rub elbows with orchestra professionals from all over the country.
We will again provide the traditional Delegate Lounge/Exhibit Area that participants have enjoyed in the past. The benefits to your organization include:
- One complimentary 3' x 2' tabletop display space to every Business Member organization
- Option to upgrade display space to standard or deluxe booth for an additional fee
- Gatherings in the Delegate Lounge/Exhibit Area, including the traditional Exhibitor/Manager Reception
- Scheduled time for specific constituencies to spend in the Delegate Lounge
- New Innovation Stations and E-mail Terminals
- Exhibit Hours that take flow and availability of delegates into consideration
Delegate Lounge/Exhibit Area
Located on the 2nd Level of the hotel in the California Ballroom, the Delegate Lounge/Exhibit Area is within steps of many meeting rooms, making it more convenient to get acquainted with orchestra decision makers. The Exhibit Area is open Wednesday morning, May 31st through Friday afternoon, June 2nd at varying times (see below for a schedule of when the hall is open). The Exhibit Area is the ideal setting to display your offerings and to meet with delegates throughout the Conference. In keeping with the Lounge atmosphere, tables and chairs will be arranged throughout the room for delegates and exhibitors to meet and conduct business. League services and Conference registration will also be located within the Exhibit Area.
Innovation Stations—New this year!
Delegates looking for creative ideas from colleagues around the country will stop by the Delegate Lounge between sessions to stimulate their imagination at Innovation Stations. Innovation Stations, highlighting project descriptions and ideas, will be located throughout the hall in order to increase traffic flow.
Exhibitor Set Up / Breakdown Hours
Set Up Times for Business Partners in the Exhibit Hall
Tuesday, May 30, 2006: 1:00 pm-5:00 pm – Lounge open for exhibit set-up only
Wednesday, May 31, 2006: 7:00 am-10:00 am – Lounge opens to attendees at 7am so if you choose to set up on Wednesday morning you will be doing so in an open Exhibit area.
Breakdown Times for Business Partners in the Exhibit Hall
Friday, June 2, 2006: 4:30pm-7:30pm
Delegate Lounge/ Exhibit Hours
Wednesday, May 31, 2006: 10:00am-6:00pm
Thursday, June 1, 2006: 12:00pm- 5:30 pm
Friday, June 2, 2006: 8:00 am-12:00 pm & 1:45 pm-4:30 pm
The Day by Day schedule lists times you may want to be present in the hall, including the allotted free time for constituencies to meet with business members. During periods when the Delegate Lounge is closed, feel free to attend general sessions or pre-arranged meetings with delegates. We encourage you to contact delegates prior to the Conference to arrange those meetings.
Registration Information
Registration for an individual representative of a Business Member organization is $635. Group discounts are available for two or more representatives. Register now.
Display Space Options
Tabletop Display is a 3' X 2' table space that includes an identification sign. This space can be used for displaying brochures, rosters, business cards, etc. Tabletop Displays are not separated by walk space and do not provide space for a chair. Included at no extra charge in first representative's registration fee
Standard Booth measures 6' X 6' and includes one 6' X 2' draped table, one chair, an identification sign, one waste basket, and pipe and draping (8' high back drapery with 3' high side drapery) provided by a decorating company. Electricity for audio, video, and computer equipment may be purchased separately through the decorating company. This space is ideal for holding one-on-one meetings.
Upgrade Supplement of $365
Deluxe Booth measures 14' X 8' and includes two 6' X 2' draped tables, three chairs, an identification sign, one waste basket, and pipe and draping (8' high back drapery with 3' high side drapery) provided by a decorating company. Electricity for audio, video and computer equipment may be purchased separately through the decorating company. This space is ideal for conducting small business meetings.
Upgrade Supplement of $1035
Decorating Company
Services such as Drayage, Signage, Booth Furnishings, Porter Service, Florist, and Labor will be included in the exhibitor service kit that you will receive upon registration. The earlier you register the earlier you will receive this vital information regarding your exhibit.
Space Assignments and Location
As in past years, space assignments will be made based on the number of years as an exhibitor at the League's Conference as well as the date registration and payment is received – so please register early to receive priority in booth assignment. You will receive a confirmation letter when your registration form has been processed. We will try to process your booth assignment by early May, pending final hall arrangements with the Exhibition Company. Prompt location assignment also depends upon exhibitors submitting registration forms by the early registration deadline (April 17) and being in good member standing (i.e. all membership dues and SYMPHONY advertising invoices current).
Sponsorship Opportunities
Additional visibility is available to Conference sponsors. If you would like to discuss sponsorship opportunities, please e-mail Stacey Weston at sweston@symphony.org or call her directly at 646-822-4009.
Discounted Accommodations
The 2006 Conference takes place primarily in the Westin Bonaventure Hotel and Suites, with some additional activities at Walt Disney Concert Hall. We have reserved a block of rooms at the Westin Bonaventure and Suites, located at 404 South Figueroa Street, Los Angeles, CA 90071, at a special rate of $159/night plus state and local taxes. To reserve your room, book online or contact the hotel directly at 213-624-1000 and mention the American Symphony Orchestra League. This special rate is only available until May 6, 2006.
Delegate Addresses
Enhance your Conference experience by contacting delegates before they arrive. To facilitate advance contact with delegates, we will e-mail a complimentary file of Conference delegate addresses on or around May 8 to those exhibitors who register by the early registration deadline of April 17. Please indicate your interest in acquiring addresses on the exhibitor registration form.
Exhibitor’s Company Logo and Link on the Conference Web Site
For the second year in a row, the League will list all registered exhibitors on the Conference site along with your logo and a link to your web site. In addition to your registration, please send a jpeg of your logo and your web address to webmaster@symphony.org. We reserve the right to resize your logo as necessary. This listing will be updated once a week. The earlier you register, the sooner your logo will appear on the Conference web site.
Exhibitor Guidebook
For exhibitors who register by the early registration deadline of April 17, we will again offer a five-line paragraph (maximum of 30 words) in the program book alongside the standard listing of address, representatives, and booth number. This paragraph can contain an annotated description of your company, or artists and works featured at your display. Due to production concerns, we cannot guarantee that listings received after April 17 will be included. The League reserves the right to edit your paragraph for length and accuracy.
Business Membership
In addition to exhibiting at our annual Conference, other benefits of business membership in the American Symphony Orchestra League include:
- 5% discount on display advertising in SYMPHONY Magazine
- 50% member discount on our mailing label service
- member listing in our annual Orchestra and Business Member Directory
- member listing in our newly redesigned Marketplace section on the League web site
- automatic subscription to the League’s e-mail news services (In the News, On the Move, From the Field, At the League)
- a year's subscription to SYMPHONY
Since exhibiting is a benefit of business membership, if you are not currently a member or your membership expires prior to Conference, please enclose your first year's dues of $385 with your registration and booth payment (add $15 for foreign postage if located outside the U.S.).
SYMPHONY Conference Advertising
Don't forget to reserve your ad space for SYMPHONY's July/August Conference Issue. Business Members of the League automatically receive a 5% advertising discount. In addition to its regular distribution, the July/August issue will receive a bonus distribution to all individuals attending the National Conference. To place your reservation, please e-mail Steve Alter at salter@symphony.org by March 20th or call him directly at 646-822-4051.
See a Day by Day Schedule
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